ORDERING FOR SCHOOL YEAR 2016-2017
It is time to start thinking, planning and placing orders for the coming year. Please follow the protocol below for planning and placing orders. Faculty is given time for orders on Wednesday 23 March.
Budget
There are some changes to the budget lines next year. Grade level and subject area budgets include funds for teaching material, field trips (excluding school buses), consumables and books. Teachers can use up to 60% of their total budgets for orders.
Overseas orders
Overseas orders should include teaching material and consumables that cannot be found in Japan. Please note that after adding tax and shipping the cost of overseas material is about twice (x1.8) compared to the list prices. Overseas orders are also time sensitive, so it is important to follow the timeline.
Local orders
Local orders include consumables and teaching material available in Japan. These orders can be done throughout the school year. However, it is important that every classroom has a sufficient amount of consumables for the beginning of the year, particularly in those classrooms with a new teacher to CA. The point person for local orders is Yuko-san, who will receive your orders and get Heikki's approval against each budget.
Book orders
We have been able to establish a good classroom library through the book orders already. There will be some needs to continue to build the stacks and to ensure that all genres and units of study have sufficient resources. For book orders, we recommend Baker&Taylor for lower cost (longer delivery time though) and, of course, Amazon. Please consult Kim for further information.
Mathematics
The Research&Design team will make recommendations on the material to be used for teaching math including reference books, manipulatives and software/subscriptions. Please, wait for their recommendations before placing any orders. Please note, that math orders may have to be done outside the general ordering timeline.
Technology
Some technology orders have been budgeted to the annual Tech budget already including new iPads to classroom and re-modeling of Tech 1 from Tech Lab to Design Lab/Maker's space.
- Hardware needs should always be addressed directly to the Tech Department. Purchases of hardware need to be approved by Murray Smith and the Principal before ordering. Please, discuss these in advance.
- Software purchases/subscriptions come from the grade/subject specific budgets. Before purchasing anything new, please, make sure to consult Murray Smith regarding specifications and compatibility.
Important dates and steps to follow:
Overseas orders to Heikki (via Yuko-san) by 6 April 2016
Sachiko-san will send the overseas and book order forms to everyone soon.
Book orders to Heikki (via Yuko-san) by 11 April 2016
Tech requests to Heikki and cc: ed to Murray Smith by 6 April 2016
All the orders above should be classified as follows:
Maintenance: Resources needed to run the current program and subject area teaching
Enhancement: Resources needed to upgrade the current program and subject area teaching
Development: Resources needed to pilot/trial something new to support student learning
Local orders to Yuko-san between April 18 and May 27, 2016
Yuko-san will provide you with forms and instructions by 15 April 2016.
Please note, the different vendors require separate order forms. Make sure you save each order form separately.
Budget
There are some changes to the budget lines next year. Grade level and subject area budgets include funds for teaching material, field trips (excluding school buses), consumables and books. Teachers can use up to 60% of their total budgets for orders.
Overseas orders
Overseas orders should include teaching material and consumables that cannot be found in Japan. Please note that after adding tax and shipping the cost of overseas material is about twice (x1.8) compared to the list prices. Overseas orders are also time sensitive, so it is important to follow the timeline.
Local orders
Local orders include consumables and teaching material available in Japan. These orders can be done throughout the school year. However, it is important that every classroom has a sufficient amount of consumables for the beginning of the year, particularly in those classrooms with a new teacher to CA. The point person for local orders is Yuko-san, who will receive your orders and get Heikki's approval against each budget.
Book orders
We have been able to establish a good classroom library through the book orders already. There will be some needs to continue to build the stacks and to ensure that all genres and units of study have sufficient resources. For book orders, we recommend Baker&Taylor for lower cost (longer delivery time though) and, of course, Amazon. Please consult Kim for further information.
Mathematics
The Research&Design team will make recommendations on the material to be used for teaching math including reference books, manipulatives and software/subscriptions. Please, wait for their recommendations before placing any orders. Please note, that math orders may have to be done outside the general ordering timeline.
Technology
Some technology orders have been budgeted to the annual Tech budget already including new iPads to classroom and re-modeling of Tech 1 from Tech Lab to Design Lab/Maker's space.
- Hardware needs should always be addressed directly to the Tech Department. Purchases of hardware need to be approved by Murray Smith and the Principal before ordering. Please, discuss these in advance.
- Software purchases/subscriptions come from the grade/subject specific budgets. Before purchasing anything new, please, make sure to consult Murray Smith regarding specifications and compatibility.
Important dates and steps to follow:
Overseas orders to Heikki (via Yuko-san) by 6 April 2016
Sachiko-san will send the overseas and book order forms to everyone soon.
Book orders to Heikki (via Yuko-san) by 11 April 2016
Tech requests to Heikki and cc: ed to Murray Smith by 6 April 2016
All the orders above should be classified as follows:
Maintenance: Resources needed to run the current program and subject area teaching
Enhancement: Resources needed to upgrade the current program and subject area teaching
Development: Resources needed to pilot/trial something new to support student learning
Local orders to Yuko-san between April 18 and May 27, 2016
Yuko-san will provide you with forms and instructions by 15 April 2016.
Please note, the different vendors require separate order forms. Make sure you save each order form separately.
